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Survey
Documentation - Load Port Voyage Analysis
Prepare the load port section
of the Voyage Analysis Report. Compare the shore's total
calculated volume or metered quantities (including free water and
sediment and water) with the vessel's total calculated volume quantity
received. (Note that total calculated volume equals gross
stand volume plus free water minus on-board quantity). If the difference on the same comparison
basis is greater than the difference specified by parties to the
contract or by stated policies of those companies after application of
the Vessel Experience Factor, recheck all measurements and calculations
in an attempt to identify the discrepancy. If the differences
cannot be reconciled, issue a Notice of Apparent Discrepancy to both
parties.
- Bill
of Lading
When the Bill of Lading and
vessel volumes are compared, any discrepancies among the gross standard
volume, net standard volume, API gravity (relative density),
temperatures and/or any other specification should be investigated as
directed by the appropriate interested parties.
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Qualitative Testing
Testing for quality should be
specified by the interested parties. Report the types of
analytical methods that is, ASTM, ISO or other industry approved test
methods) that are used for testing. Responsibility for
testing rests primarily with shore personnel, providing that adequate
laboratory facilities are available. Other parties or their
representative should be allowed to conduct the same tests on a
duplicate sample or alternatively, to witness the testing that the
shore party performs.
- Time
Log
Record on a Time Log the times
and dates of the main loading events. Include the time and a
description of any unusual events.
- Letter
of Protest
If any
problems occur that could affect subsequent procedures at any stage of
the transfer, all key persons involved should be notified promptly so
that corrective action can be taken. Any action or refusal to
act contrary to this procedure or specific prior contract agreements
must be reported to the persons concerned and may be documented by
issuance of a Letter of Protest.
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Distribution of Documents
Leave two sets of inspection
documents on the vessel: one for the vessel itself and the second one
for the inspector at the port of discharge. In the case of
heated cargoes, have the vessel's representative prepare and maintain a
voyage heating log to be delivered to the inspector at the port of
discharge. Note contractual heating requirements, if any.
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