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Survey Documentation - Precautionary Notes.

Discrepancies in Reference Gauge Height

The reference gauge height is the distance from the tank bottom or datum plate to the established reference point. The reference point is the position on the gauge hatch or tank where all measurements should be taken. To establish good practices and reliable measurements, the reference point should be clearly marked and the reference height clearly inscribed near the reference point.

Observed and official gauge heights should be recorded and compared for each tank, with any differences and reasons for them noted on the inspection report. If a reference height is not specified in the capacity tables, a note should be included in the cargo documents indicating how the reference height W2S obtained.

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Some reasons that may cause differences in observed gauge heights and potentially affect the accuracy of measurement are: gauge hatches situated on improperly-secured man- ways; sediment build-up in tanks; obstacles or deadwood in tanks; and changes in tank configuration.

In the event that differences are found, the gauger must determine whether to use the innage or the ullage method to measure the levels in the tank. This decision will depend on the cause of the discrepancy.  For example, if the difference in reference height is due to a buildup of residue on the tank floor, the ullage should be used.  If the difference is caused by an increase in reference height as a result of improper setting of the tank top, the innage method should be used.  If it is established that the tank configuration has changed, a protest should be filed, and the official capacity tables amended.

Certification of Capacity and Wedge Tables

Some vessel owners or operators may use a set of capacity tables prepared for a class of vessel based on one sister vessel. Capacity tables used to determine cargo volumes should be certified, preferably by the shipbuilder, for accuracy of use on board' the particular vessel for which they are issued; however, if the only tables available are not certified, they may be used.  In all cases, the innage/ullage report should note the name of the vessel they were prepared for; the name of the vessel they were used on; the name of the certifying ship builder; and, if the tables were only certified by the vessel owner or operator, an explanation why there is no shipbuilder certification, as well as the name of the shipbuilder.

Missing Capacity Tables

All parties involved, including the vessel's owners, should be notified immediately and a letter of protest issued when the vessel's capacity tables cannot be located.  Copies of the tables should be obtained at the earliest possible opportunity.  In such situations, measurement data must be obtained as usual and retained until the tables become available and calculations can be performed.

Lack of and Poor Maintenance of Equipment

Before any custody transfer occurs, vessel operators, gaugers, inspectors, and others involved in marine bulk cargo transactions must be aware of the specific requirements for, and the condition of, all measuring equipment and devices used in the transfer. Equipment that is known to be defective, out of calibration, or in poor operating condition must not be used. All equipment, whether automatic or manual, must con- .form to the latest edition of the API Manual of Petroleum Measurement Standards (MPMS), unless all parties involved in a specific measurement activity have previously agreed on an alternative.

Draft Readings and Trim and List Corrections

DRAFT READINGS

Draft marks are displayed in US Customary (feet and inches) or SI (metric) units. The numbers for US Customary units are 6 inches high and are spaced 6 inches apart.  Readings are made from the bottom of each number and are estimated to the nearest inch.  The numbers for metric units are displayed in even decimeters, are 10 centimeters high, and are spaced 10 centimeters apart.  Readings are made from the bottom of the numbers and estimated to the centimeter

Draft readings must be taken before and after loading and discharging.  They are usually used to determine the following:

  1. The depth of the vessel in the water.

  2. The trim and list of the vessel.

  3. Whether the vessel is loaded correctly.

Draft readings can also be used as an alternative method for determining the weight of the cargo loaded on board the vessel by means of a dead-weight survey.  To accomplish tills, the salinity of the water in which the vessel is floating must be determined and the vessel's port and star- board, fore, aft, and midships drafts taken, averaged, and recorded.  The vessel's deadweight/displacement scale is then entered using the average draft and the salinity.  This gives the total weight on board the vessel at the time of observation.  Subtract the vessel's fuel, water, stores, and constant from the total weight on board to determine the weight of the cargo on board.

Sections of text taken from API - MPMS Chapter 17 Marine Measurement

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